If the member is any other organization such as an incorporated trustee, one of the trustees must sign the document. If the member is a company, the common seal must be affixed on the document and signed by either two directors or one director and one secretary of the company. Then the member will decide whether the proxy must vote a certain way with respect to any issues and at what meeting the proxy will become valid.Īfter filling this form, the member must sign the document. In this document, the member's name and address will be entered, as well as the name of the company and the full name of the proxy. Some companies usually give a proxy form along with the Notice of Meeting for their members to fill out the form if they want to appoint a proxy to vote on their behalf. This document is usually used by a member of a company who will be absent or unavailable at company meetings. Therefore, before using this document, a member of this type of company should ensure that the company's Articles permit the use of proxies. However, in the case of a company limited by guarantee, the Articles of Association of the company must authorize the use of proxy before a member of the company will be allowed to use proxies. According to the law, companies have the exclusive right to use proxies. There are four major types of companies in Nigeria. Statutory meeting is the first meeting of the members of a public company limited liability company. Note that proxies are not used in statutory meetings. This document outlines the name and address of the member, the name and address of the proxy, the company concerned and the manner in which the proxy should vote.Ī proxy can only be used by members at company meetings as the law makes no provision for their use in meetings of board of directors. These rights include the right to attend, make contributions at the meeting, and vote at company meetings, and decisions made by the proxy will be valid as if the vote was given by the member provided that the proxy form allows him to do so. The proxy will possess the same rights as the member. For a person to act as a proxy, the member appointing the proxy must execute this document authorizing the proxy to attend the meeting and vote on their behalf. For example, if a member will be absent from a company meeting, they have the right to appoint another person (a non-member of the company) to attend the meeting and vote in their stead.
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